A fully integrated transport management system allowing for the setup of trucks, trailers, drivers, contractors, customers, routes, products/services and pricing schedules. This base information is then processed as follows :
Consignments are entered for each freight movement. Information relevant to customer, route, sender, receiver, pickup/delivery date and goods being shipped are entered. These can be automatically priced, pallet information can be entered against the consignment and the consignment can be manifested at this point if required or can be dragged onto a manifest later. A consignment can be printed if required.
The pricing matrix is built from a combination of customer, product/service, route (lane) and charge unit. For example "CSR MEL-ADE CHIPS TN" This information is entered at consignment level and looks at the pricing file for a match. If found it then determines the rate from a sliding scale of rates, plus basic and minimum charges. Insurance percentages are held on the customer file and can be applied if required. The nature of the pricing matrix enables you to apply charges to any number of items on each consignment.
Once the consignment is completed it is ready for invoicing. The invoice module is part of "Freightmate" and is designed to print all cleared consignments for a customer. This can be printed more than once (if required) and can be reprinted or viewed at any time. Once printed, the invoice is sent off to the debtors system. However, the invoice, along with all of its consignments is still available within "Freightmate" for inquiry and further analysis. Once in the debtors system, you are able to enter your receipts, debit and credit adjustments against each invoice. The nature of the system is open item. However, you are able to print open item or balance forward statements. Statements can be printed at any time and you can select individual customers to print. You can select the cycle by entering a date range of transactions to show on the statement.
Manifests are entered indicating the truck, trailer(s), driver, route (lane), contractor/tow operator (including payment details), date of departure and arrival. Consignments are attached to the manifest and a manifest can be printed so that it can go with the vehicle. Once the manifest is "signed off"
Contractor gross earnings are added to the contractor payment system or if a company owned truck and/or trailer, the revenue from the consignments attached to the manifest are updated to the vehicles. Any deductions to be made from the contractor’s payment relating to the manifest are entered into the contractor’s payment.
Consignment and manifest analysis is extensive. All information is held historically so that you can analyze your freight movements selectively by a date range, allowing your reporting to be for any required period. Generically, we have provided analysis by date range, customer, route (lane), sender/receiver locations, truck, driver, trailer, contractor, invoice, and product/service. We can produce further reporting requirements or you are able to export data to a spreadsheet for customizing your own reporting and getting "what if" analysis.
Pallet management starts at the consignment. Adjustments can be made to the pallets to indicate returns, transfer, damages etc via a pallet control function. From this you are able to show in summary and detailed form any outstanding pallets in the system.
Worried about Chain of Responsibility or safety audits??
Our ComplianceMate software handles all of your NHVAS requirements for mass, maintenance and fatigue management.
Add our Windows mobile app for the driver to enter weights for mass management, prechecks and odometer readings for maintenance and work and rest time to create an internal work diary for checking compliance. This feeds directly back to ComplianceMate ensuring that the data is accurate and correct. This mobile app warns the driver on pending breaches of fatigue rules and overloading.
Easiliy identify any non-conformances, log an incident report and show that you are proactive in the "Chain of Responsibility".